Author Guidelines

Submission Process
Accepted File Formats
Types of Publications
Manuscript Formatting
Publication Ethics Statement
Appeals
Reviewer Suggestions
English Language
Production and Final Publication
Qualification for Authorship
Editorial Procedures and Peer-Review
Clinical Trials Registration
Article Processing Charges (APC)
Copyright and License
ORCID (Open Researcher and Contributor ID)

Submission Process

All submissions and peer review are managed by our online peer-review system. Authors should refer to our submission checklist for details when ready to submit.

Accepted File Formats

Authors should use either the Microsoft Word template or LaTeX template to prepare their manuscripts for submission. We will require revised manuscripts to be submitted as either Word or LaTeX files to facilitate the production process.

In case of technical problems, please contact the Journal editorial office at info@jspinepractice.org.

The accepted file formats are:

Microsoft Word: Manuscripts prepared in Word must be provided as a single file before submission. Please add your graphics (figures, tables, charts, graphs, etc.) into the main text after their first citation.

LaTeX: All source files, text, data tables, images, etc. must be collated into one ZIP folder.

Supplementary files: PDF, MS Word, and MS Excel are preferred, however, all common file formats are accepted.

Types of Publications

The Journal of Spine Practice accepts the following types of research focusing on spine care:

  • Original Research
  • Systematic Reviews and Meta-Analyses
  • Review Articles
  • Clinical Practice Guidelines
  • Evidence-Based Reviews
  • Technical Reports
  • Surgical Techniques
  • Case Reports
  • Editorials
  • Letters to the Editor
  • Videos

There is no set word limit for the manuscripts, but we encourage authors to write in a concise and comprehensive style. Full experimental methodological details must be provided so that the results can be understood, replicated and reproduced. The authors must publish all experimental controls and make full datasets available where possible.

The main article types are as follows:

Original Research: The journal considers all manuscripts presenting original research provided the work reports scientifically sound experiments and provides a substantial amount of new information.

Short Reports: Brief articles communicating preliminary, but significant, results will be considered; however, authors should not unnecessarily divide the data from larger works into several related manuscripts.

Reviews: The journal will consider review papers and meta-analysis which make a substantial contribution to developing existing knowledge in spine care. Systematic reviews should follow the PRISMA guidelines.

Clinical Studies: Clinical studies should present the methodology and results of a study performed within a clinical setting. These studies include both clinical trials and retrospective analyses of a body of existing cases. In all cases, clinical studies should include a description of the patient group that was involved, along with a thorough explanation of the methodology used in the study and the results that were obtained.

Manuscript Formatting

It is suggested that all manuscripts include line numbers and follow the structure below:

  • Manuscript title
  • Full author names with ORCID IDs
  • Full institutional mailing addresses
  • Email addresses
  • Abstract and Keywords
  • Corresponding author
  • Abstract and Keywords

Abstract: The manuscript should contain an unstructured abstract not exceeding 400 words.

Keywords: A minimum of 4 and a maximum of 8 keywords should be provided.

Introduction: This section should be succinct, with no subheadings.

Materials and Methods: The methods section should include enough detail that others are able to replicate the study. If you have more than one methods, use subsections with relevant headings, e.g., different models, in vitro and in vivo studies, statistics, materials, and reagents, etc.

Results and Discussion: This section may be divided into separate subsections or may be combined into one. The results of the experiments should be reported here, along with tables, figures, and images to illustrate and present data and findings.

Conclusion: This should clearly explain the main conclusions of the article, highlighting the importance and relevance of findings to the field.

Patents: This section is not mandatory but must be included any patents resulting from the work reported in the manuscript.

Data Availability (excluding Review articles): The journal prefers that datasets be made available to readers of published articles. Submitted manuscripts should include a statement and link describing where the data can be accessed from.  If data cannot be made publicly available, the reason should be provided.

Conflict of Interest: All papers must include a conflict of interest statement. Any conflicts of interest relating to any author contributing to the paper must be declared. If no conflicts exist, the authors should state this. Submitting authors are responsible for coauthors declaring their interests.

Funding Statement: Funding bodies and grant numbers must be supplied for any supported papers. Authors must provide the full name of the supporting body(s), and associated grant number(s) [in square brackets].

Acknowledgments: Any acknowledgments should be included at the end of the manuscript before the references. Anyone who has contributed to the research or manuscript but does not meet criteria for authorship should be acknowledged (with their permission).

Author Contribution: Authors are encouraged to list the contributions made by each author towards the manuscript.

References: The Journal of Spine Practice follows Vancouver Referencing Style. Citations in the text are indicated as superscript numerals corresponding to the numbers in the reference list.

Units of Measurement: Units of measurement should be presented simply and concisely using the International System of Units (SI).

Preparing Figures, Schemes, and Tables: Authors are encouraged to prepare figures and schemes in color and there is no additional cost for publishing full-color graphics.

Files for Figures and Schemes must be provided during the submission in a single zip archive and at a sufficiently high resolution (at least 300dpi). All common formats are accepted, however, TIFF, JPEG, and EPS are preferred.

The journal can publish multimedia files (videos) alongside articles or as supplementary materials.

All Figures, Schemes, and Tables should be added into the main text close to their first citation and must be numbered following their order of appearance (Figure 1, Scheme I, Figure 2, Scheme II, Table 1, etc.).

All Figures, Schemes, and Tables should have a short explanatory title and caption. All Table columns should have an explanatory heading.

Supplementary Materials, Data Deposit, and Software Source Code

Supplementary Material: Additional data and files that support the current manuscript but are too large to incorporate as tables or other information in the manuscript can be provided as "Supplementary Files". The supplementary materials will be made accessible to referees during the peer-review process. Any file format is acceptable, however, we recommend that common, non-proprietary formats are used where possible.

Data Availability: In order to enhance transparency and reproducibility of research published in the journal, we encourage authors to make their research data openly available either by publishing the data and files as supplementary information in the journal, or depositing them into a database such as an institutional repository, discipline-specific databases such as ClinicalTrials.gov, Synapse, or community-recognised repositories such as Figshare, Dryad, Open Science Framework, Zenodo.

Computer Code and Software: In addition to depositing any software and/or code, authors should include the name and version of all software used in the study.

Large Data Sets: Data may be deposited with specialized service providers or institutional/subject repositories, preferably those that use the DataCite mechanism.

Unpublished Data: Any data which must remain restricted should be noted in the manuscript, or accompanying letter to the editor, with reasons provided. References within the manuscript text to "Data not shown" should be avoided.  References to data which is yet to be published, under review, or in planned manuscripts should be cited in the text and referenced appropriately.

References in Supplementary Files: Any citations and references used in supplementary materials should appear in the reference list of the main text.

Publication Ethics Statement

All submissions should include an ethics statement confirming appropriate guidelines have been followed. If requested, authors should be able to provide a statement from their Institutional Review Board or ethics committee confirming approval of the research. The journal reserves the right to reject work prior to acceptance, or retract published work that is later revealed to be in breach of recognised ethical standards.

More details regarding the Publication Ethics can be found here.

Appeals

Authors may appeal an editorial decision based on the following criteria:

  • The decision represents a major misunderstanding of technical aspects of the submission
  • The decision fails to acknowledge the manuscript’s demonstrable advance in scientific knowledge.
  • Appeals will only be considered from the original corresponding author.
  • Appeals requesting a second opinion without sufficient justification will not be considered.

To lodge an appeal, please contact the Journal Ombudsperson (Ethical Advisor) by email (ombuds@jspinepractice.org)), quoting your manuscript number.

Reviewer Suggestions

Authors may suggest potential reviewers with the appropriate expertise to review the manuscript. The editors will not necessarily approach these referees. If suggesting reviewers, please include full name, email address, institution, and a brief description of why they are suitable.

Suggested referees should not be recent collaborators of any of the co-authors of the manuscript nor should they have published with any of the co-authors within the last five years. The proposed reviewers should be from different institutions to the authors. You may identify appropriate Editorial Board members of the journal as potential reviewers.

English Language

The journal is published in English. To facilitate the peer-review of your manuscript, it is essential that he standard of writing is high, well presented, and the paper is free from any grammatical errors.

If you are not a native English speaker, we recommend that you have your manuscript professionally edited before submission or be read by a native English-speaking colleague. The publisher offers Language Editing Services at https://knowledgee.editage.com/.

Production and Final Publication

All accepted manuscripts will undergo professional copy-editing, English editing, proofreading by the authors, final corrections, pagination, and be published at www.spinepractice.org.

Qualification for Authorship

The journal adheres to the guidance for authorship as defined by International Council of Medical Journal Editors (ICMJE). The journal also adheres to the standards of the Committee on Publication Ethics (COPE) that “all authors should agree to be listed and should approve the submitted and accepted versions of the publication.”

Any changes to the author list should be approved by all authors and confirmed in writing to the editorial office, including the consent of any who have been removed from the list.

The ICMJE recommends that authorship be based on the following 4 criteria:

  • Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND
  • Drafting the work or revising it critically for important intellectual content; AND
  • Final approval of the version to be published; AND
  • Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

Editorial Procedures and Peer Review

The Journal of Spine Practice is a peer-reviewed scholarly journal and uses a rigorous double-blind peer-review model by at least two independent external reviewers. The double-blind peer-review process means that neither the authors nor the reviewers are aware of each other's identity during the process. The peer-review process takes place prior to publication and is facilitated by the Journal. All interactions between reviewers and authors are mediated by the editors. The reviews are owned by the journal and are not published. The Editor-in-Chief is responsible for the academic quality of the publication process, including final acceptance decisions, approval of Guest Editors and special issue topics, and new Editorial Board members.

The Journal of Spine Practice follows the Ethical Guidelines of Peer Reviewers by the Committee on Publication Ethics (COPE). The Journal does not guarantee manuscript acceptance. Although the efficiency of the peer-review process is one of the indicators of the Journal, there is no guarantee of a specific time for a decision to be made. 

The Saudi Spine Society grants editorial freedom to the editorial board of The Journal of Spine Practice. The views expressed in the Journal are those of the authors and do not necessarily reflect the views of the Saudi Spine Society or the Journal of Spine Practice. The Journal follows guidelines on editorial independence produced by the World Association of Medical Editors, the code on good publication practice produced by the Committee on Publication Ethics, and the recommendations of the International Committee of Medical Journal Editors.

Editorial Workflow

Initial Screening

After submission, the Journal Editorial Office will run the following checks:

  • Technical screening: to ensure the manuscript is formatted correctly following submission guidelines, contains separate cover page suitable double-blind reviewing.
  • Aims & Scope screening: to ensure that the manuscript meets the journal’s Aims and Scope
  • Plagiarism check using iThenticate
  • Authors' Consent & Contribution Form
  • Authors' ORCID IDs
  • Assignment to Reviewers

Deputy Editor Assignment

The Editor-in-Chief will assign the manuscript to one of the Deputy Editors who will send the manuscript to at least two expert reviewers.

Once the reviews have been received the Deputy Editor will make a recommendation to the Editor in Chief. 
The Editor in Chief will make a decision and send it to the authors.

Peer reviewers will be sent an invitation to review containing the manuscript title and abstract and asked to decide if they will accept to review based on the following criteria:

  • They have the expertise to review the manuscript
  • They have no conflicts of interests with the manuscript
  • They have the time to complete the peer-review report within two weeks

Peer-Reviewers Reports

Reviewers will be requested to submit their reports within two weeks of acceptance to review.  The report will contain their comments and feedback on the paper, along with their recommendation of one of the following actions to the Editor:

  • Accept Submission: the manuscript is accepted as is
  • Revisions Required: the manuscript requires minor revisions and will not likely need re-reviewing
  • Resubmit for Review: the manuscript requires major revision, which will need re-reviewing
  • Decline Submission: this means that the manuscript is not suitable for publication and should be rejected. The reason for the rejection must be stated

Deputy Editor’s Decision

Based on all the peer-reviewers’ reports, the Deputy Editor will make an editorial recommendation to the Editor in Chief, using the same decisions and criteria as the reviewers:

  • Accept Submission: the manuscript is accepted as is
  • Revisions Required: the manuscript requires minor revisions and will not likely need re-reviewing
  • Resubmit for Review: the manuscript requires major revision, which will need re-reviewing
  • Decline Submission: this means that the manuscript is not suitable for publication and should be rejected. The reason for the rejection must be stated

Editor-in-Chief's Decision

The Editor-in-Chief will make the final decision based on the Editors and reviewers’ recommendations, and communicate this to the author.

Authors’ Response

Based on the Editor-in-Chief’s decision, the authors have one of four options:

  • If the article is accepted, the authors will receive future instructions describing the production processes.
  • If the article requires minor revision, the authors will have four weeks to submit the required revisions
  • If the article requires major revisions, the authors will be given 3 months to make their revisions.
  • If the article is declined, the authors will need to submit to another journal

Authors’ Appeal

Author(s) have the right to appeal any editorial decision, especially if they are suspecting a conflict of interest by the Reviewers, Editor(s), or Editor-in-Chief. This could be done in the following order:

Submitting an appeal request to the Editor-in-Chief indicating the rationale for their dispute

If the answer of the Editor-in-Chief does not satisfy the author(s), the author(s) can send an email to the Ombudsperson of the Journal at ombuds@jspinepractice.org

Clinical Trials Registration

Registration
We encourage our authors to pre-register clinical trials with an international clinical trials registry. The trial registration platform, website and number should be included in the Methods section.

CONSORT Statement

Randomized trials must be accompanied by a completed CONSORT checklist and flow diagram as a condition of submission. The CONSORT website (http://www.consort-statement.org) describes checklist extensions for several designs and types of data beyond two-group parallel trials.

As a minimum requirement, articles must address each item of the checklist to enhance the value of your trial report.

Article Processing Charges (APC)

The Journal of Spine Practice does not require any Article Processing Charges (APC) as it is fully covered by the Saudi Spine Society (journal owner). This means that there are no charges to authors or their institutions.

The Journal of Spine Practice publishes all its content under the Creative Commons Attribution (CC-BY) license; you can find the full license legal code here and the human-readable summary here. Every published article contains machine-readable copyright statement, both in the HTML and PDF versions. Under the CC-BY license, the authors retain the ownership of the copyright for their content, but it allows anyone to download, reuse, and reprint the content as long as the original authors and source are cited. The authors sign a publishing agreement where they will retain copyright but grant publishing rights to the Journal of Spine Practice and the publisher Knowledge E.

The Journal’s Copyright policy is deposited in the SHERPA/RoMEO database to demonstrate our commitment to the highest ethical standards of open-access publishing in line with the global industry trends.

ORCID (Open Researcher and Contributor ID)

Authors are strongly encouraged to obtain and include an ORCID to their contact details after their email address. ORCID provides a persistent digital identifier that distinguishes each author separately from every other researcher and, through the integration in key research workflows such as manuscript and grant submission, supports automated linkages between authors and their professional activities ensuring that their work is recognized. See https://www.orcid.org (there is a free resource).